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    Benefits of Virtual Office Assistant

    13 Benefits of Virtual Office Assistant

    The 21st century is the era of going virtual. A large number of businesses are turning to virtual office assistant services to multiply their productivity. Regardless of the unpredictable demand of the market and competition, entrepreneurs are putting their eyes on such types of digital trends to curve costs and scale up their business progress

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    A virtual office assistant is one of the finest catalysts used by big companies and startup firms to keep pace with the modern market. It is rightfully observed that this group of professionals has a lot of benefits to be hired and leveraged for better progress.


    A Virtual office assistant saves your time. They work as a team and have the capacity to finish large projects within the committed period of time. They can dedicatedly work on tasks such as data entry, company administrative divisions, internet marketing, online market research, and many more. They use advanced technology to collect and process data for your needs.

    Another important noteworthy work of a virtual office assistant is their ability to organize projects and divide them into small parts so that each part can be completed by each and every assistant. This help in minimizing errors and smooth communication between the professionals and also the client as well.

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    A Virtual office assistant is beneficial for staying stress-free. Stress is the biggest enemy of businessmen. As you start your business, things may appear easy. However, as your business grows – responsibility and work pressure magnifies, so does your tensions and stress. Managing customer care, internal management, human resource, etc would be troublesome and kill most of your resting time.

    Here a virtual office assistant would help you answer your customer calls, managing your appointments, managing your marketing campaigns and many more. They can further offer online training to your staff on essential technical skills, handle chat services and remind you of your premeditated meetings or the emergency ones. Thus, you will be stress-free and healthy.


    A Virtual office assistant helps in lead generation. This is the most lucrative benefit for real estate agents and brokers as leads and data are everything for them. You can hire them to collect right leads from relevant sources and add them to a database for later analysis. This will be devising your next level of management or marketing strategy.

    A Virtual office assistant will research and sort the right lead for you from several relevant places such as – social media accounts, business listing sites, while page, yellow page, and public data of specific category to name a few. They can also analyze journals and newspapers, perform a comparative analysis of goods from several sources and recommend to you the best ones, and many more.


    A virtual office assistant prime benefit lies in creating your digital presence. If you think of hiring an internet marketer then it will involve a high package. However, a virtual executive assistant can do the same but at a very low rate. He or she can launch a marketing campaign on social media, search engines, and many other places.


    A Virtual Office Assistant’s benefits further lie in customer care service. If you miss a customer’s call you might loose one valuable source of money. It might also affect your reputation as well. Thus, on hiring a virtual executive you can rest assured that your calls are handled properly. They are trained to handle all kinds of customers and even they would screen unwanted phone calls for you. In addition, you can also leverage them in appointment booking and issue handling.


    A Virtual Executive Assistant can replace your On-floor Assistant. This is the most viable benefit and advantage of a virtual office assistant working in a remote office. This saves costs of hiring, training and maintaining an on-floor assistant. You can easily understand that your extra investment is stopped and you can have a remote team or an individual looking over your administrative tasks and associated matters.

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    A virtual office assistant is a topnotch eCommerce manager. If you own a multi-vendor eCommerce website then you need to manage it well. Besides, you need a large number of staff to manage the product upload, coupon codes, order processing, etc. They can also provide compelling content for your products and update the information regarding the price and discounts periodically.

    Here a virtual office assistant plays a vital role in processing and optimizing tasks related to your online shopping store. A team of virtual assistants can perform your order management, inventory management, product management etc for 24 hours and 365 days. The most important role here is inventory tracking and responding to empty stocks.


    A virtual office assistant can help in creating quality graphics. If you are hiring a VA for your business then you can ask them to design quality graphics for business illustrations wherever graphics are needed. They leverage Canva, Gravit Designer etc to edit and manipulate images for you. You can take this advantage and boost your business productivity.

    A virtual office assistant can even make a text-based animated video for your business that can convey a lot about your business. Moreover, if you wish you can record yourself for a product demonstration and ask these professionals to edit the video and make it more compelling.

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    For bookkeeping, a virtual office assistant can help a business record and process account details in Microsoft office Spreadsheet. They are also experts in V-Lookup and H-Lookup that are used in major businesses as an inextricable part of the Back-office job.

    Furthermore, if you have a company-specific database software then you can offer a brief training to the virtual office assistant and put them in action. They are fast learners and they can prove themselves with their quick delivery of work that would be clean and accurate.


    A virtual office assistant offers the benefit as technical troubleshooters. You can have your problems with computers solved by them online. They can also set up necessary technical things such as Gmail Client setup, relevant software installation, DNS set up of hosting sites and many more. All this can happen at a one-stop solution virtual place.

    They can also clean unsolicited and unwanted computer programs from your system. They can remove junk and malicious files, they can help you set up emulators and console, and many more.


    A Virtual Office Assistant helps in fulfilling personal needs. Besides work, a virtual executive assistant can help in processing personal tasks as well. This can range from purchasing the best gift online based on your choice and budget to find the best deal applicable for a flight booking to locating an affordable hotel for vacation. Thus you can balance your personal and professional life with the help of a VA.

    A virtual office assistant can also help in planning tours, find discount offers related to travel and other things. Moreover, they can find you backpackers, travel kits, and essential gears at the best price from various shopping stores.


    A virtual office assistant assists in maintaining day-to-day work/personal management. If you have a tight schedule and you are not able to balance your life properly. Here you can be benefited as such an individual can effectively perform calendar management such that you don’t miss any good even where you are supposed to go.

    A virtual office assistant will make you remember your upcoming meetings with clients, baseball shows you are to see on some dates next week, and many more. The best part is that they can send a calendar invite to your clients for meetings, remind you of an emergency meeting of clients, and many more.


    The process of charging a virtual office assistant is very flexible. This is the last benefit a Va can give you. When you are working with a virtual executive assistant or a company offering the same then you will find various pricing methods such as “Pay per Project”, “Pay as you Go”, “Pay per Hour”, and “Full-Time Assistance Plan” to name a few.

    When you will hire a virtual office assistant you can understand how customized the plans are and thus you can leverage them as per your requirement. There is no contract and you can cease them of their services at any point of time. There is also no involvement of the cancellation fee.

    Siddhartha Basu

    Siddhartha Basu is a Technical Writer at Task Virtual. He loves online games, e-book reading, and Yoga.